LanSchool Air Setup Guide

LanSchool Air Setup Guide

Who Should Use this Guide?

  1. LanSchool Air site administrators responsible for installing LanSchool Air on student devices, configuring admin settings, and inviting instructors.

What Does This Guide Cover?

This guide provides instructions for:
  1. Activating a new Site Admin account
  2. Installing the LanSchool Air client on student devices
  3. Configuring Admin Settings
  4. Inviting instructors to begin using LanSchool Air
This video introduces administrators to all of the steps required for setting up LanSchool Air:

Prerequisites

Ensure that all student devices, instructor web browsers, firewall settings, and network settings meet LanSchool Air's system requirements. For detailed requirements, see LanSchool Air System Requirements.

Step 1. Create an Account

This process will guide you through the LanSchool Air setup and deployment for your organization. If your school or organization does not yet have a LanSchool Air account, an administrator should create one using the Free Trial signup form before proceeding. 
  1. As the LanSchool Air Site Admin, you will receive an email that contains an activation link.
  2. Select the activation link in the email. The Welcome page opens.



  3. Do one of the following:
    1. Create a password, and then click CREATE ACCOUNT
      OR
    2. Sign in with a Google account. See Logging in to LanSchool Air with a Google Account.
Your Site Admin account is created.

Step 2. Deploy LanSchool Air Clients (Windows, Mac, Chromebook)

Student devices are added to LanSchool Air through a process called "provisioning". To provision student devices to LanSchool Air, you must install the LanSchool Air client on that device. The client installer uses a unique provisioning code (or extension ID in the case of Chromebooks) that must be included during the deployment to provision the device to the correct LanSchool Air organization. Once provisioned successfully, the student devices will be listed in Admin Settings > Students.

Installing the LanSchool Air client depends on the operating system (Windows, Mac, or Chromebooks) and the type of installation (to all or one). F or instructions on installing the appropriate client, select a link below: 
  1. LanSchool Air for Windows (.msi or .exe)
    1. Mass Deploying LanSchool Air for Windows Student
    2. Installing LanSchool Air for Windows Student

  2. LanSchool Air for Mac (.pkg)
    1. Mass Deploying LanSchool Air for Mac Student
    2. Installing LanSchool Air for Mac Student

  3. LanSchool Air for Chromebook (two extensions deployed via Google Admin)
    1. Mass Deploying LanSchool Air for Chromebook Student
    2. No individual installation
Important: For Windows and Mac devices, you need permission to install software on student devices. For Chromebooks, you need access to the Google Admin console to deploy the client to students in your Google Workspace / G Suite domain.

Step 3. Configure General Settings

Site Admins can configure additional organizational settings that allow them to better manage their LanSchool Air organization. For more information on each setting, see the following links.
  1. Preventing Teacher from Adding New Student Devices
  2. Disabling Chat for Entire Organization
  3. Disabling Manual Class Creation
  4. Accessing Chat History
  5. Viewing Web History
  6. Configuring Idle Timeout

Step 4. Provisioning Window

Students can only be added to LanSchool Air while the provisioning window is open. Student devices will be added to LanSchool Air the first time their device is accessed while the LanSchool Air client is running. 
  1. Open the sidebar menu, and then select Settings to open the Admin Settings page.
  2. Select General.
  3. Under Provisioning Window toggle on the provisioning window. The Provisioning Window will remain open indefinitely by default.
  4. To set a date when the Provisioning Window closes, select Set provisioning end date.
  5. Set the date when the Provisioning Window closes.
    It's recommended to keep the provisioning window open until the end of the school year or as long as possible.



Step 5. Active Hours

Active Hours establish the times and days during which a teacher can start and run a class. Although teachers and site admins can login outside of the designated active hours, they cannot start a class or interact with students outside the active hours. Student devices will not connect to LanSchool Air services outside of Active Hours. See Configuring Active Hours for instructions.

Step 6. Configure IP Range Constraints

LanSchool Air supports the ability for administrators to define the networks that students join to be monitored by teachers. Enabling the IP Range Constraint prevents student devices from being viewed or monitored while outside of the organization’s network. See Configuring IP Range Constraints for instructions.

Step 7. Roster Integrations

Instructors can create classes manually, at any time, to determine the students they want to manage. To make it easier to get started, LanSchool Air can import existing class rosters from other sources. Only one of the following external rostering integrations can be enabled for each LanSchool Air organization.
  1. Google Classroom integration is enabled by default (see Importing Class Rosters from Google Classroom).
  2. If your school district uses Clever, an admin can configure Clever's Secure Sync integration (Importing Class Rosters from Clever) to import classes from your student information system (SIS).
  3. Admins can import rosters from CSV files using the OneRoster format (see Importing Class Rosters from CSV Files).
  4. If your school district uses ClassLink, an admin can configure data sharing with ClassLink and LanSchool Air (Importing Class Rosters from ClassLink) to import classes from your student information system (SIS).
Class rosters imported from Google Classroom will only connect to students logged into Chromebooks. To manage Windows or Mac student devices, teachers must manually create classes or use rosters imported from Clever, ClassLink or CSV.
At this time, only one rostering integration can be enabled at a time. For example, if you are using Google Classroom syncing, then Clever, ClassLink or CSV integration is disabled.



Step 8. Invite Instructors

Once LanSchool Air is setup, invite instructors to join your organization.

You can invite instructors manually through LanSchool Air. Instructors will receive an email invitation with an activation link they can use to create an account and login. See  Adding New Instructors and Site Admins for LanSchool Air for instructions.

You can also create instructor accounts by  integrating LanSchool Air with Azure Active Directory for Single Sign-On. For more information about integrating with Azure AD SSO please see  Integrating LanSchool Air with Azure Active Directory.




Step 9. Get Help

If you find yourself needing assistance at any point during the setup of LanSchool Air, visit https://helpdesk.lanschoolair.com/ where you can submit a ticket, call, or chat with a member of the LanSchool team. Additionally, visit our Customer Resource Center for videos, tips, webinars, and more.

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