Import Class Rosters from Clever

Import Class Rosters from Clever

Overview

LanSchool Air can import class rosters from Clever so teachers do not have to manually create classes or add students.

When Clever integration is enabled, class rosters shared with LanSchool Air from your Student Information System (SIS) through Clever automatically appear in LanSchool Air.

Clever is especially useful for schools that manage students on Chromebooks, Windows, or macOS because Clever rostering can be used with student devices on all three platforms.

AlertImportant: Only one classroom rostering integration can be enabled for a LanSchool Air organization at a time. The available options are Google Classroom, Clever, ClassLink, or CSV Import.

With Clever integration, instructors will not need to manually create classes and manually add students to their class rosters. Instructors can still create their own classes manually, but classes synced to Clever from your district's SIS will appear automatically for them.

Before You Begin

Make sure the following requirements are met before enabling Clever rostering.

Clever requirements

  • Your Student Information System (SIS) must already be connected to Clever Secure Sync. To get started, visit https://clever.com/schools.
  • A Clever District Admin must configure data sharing between Clever and LanSchool Air.
  • The schools, classes, teachers, and students that should use LanSchool Air must be included in the Clever sharing rules.

Student information requirements

LanSchool Air uses student information from Clever to match students with their devices.

Chromebook students

The student's Google Workspace email address must be populated in Clever's email field.

Example: jsmith@school.org

Windows and macOS students

The student's local device login name must be populated in Clever's credentials.district_username field.

Example: jsmith

If these fields are missing or do not match the student's device login information, LanSchool Air may not be able to associate the student with the correct device.

Teacher account requirements

Teachers must have active LanSchool Air accounts before their Clever classes can be associated with them.

Clever is used for class rostering, not teacher authentication. Teachers must be added to LanSchool Air separately. See  Adding Instructors for more information.

Teachers can sign in to LanSchool Air using:

  • Their LanSchool Air password
  • Sign in with Google
  • Microsoft Entra ID Single Sign-On (SSO)

Set Up Clever Data Sharing

A Clever District Admin must first establish the connection between Clever and LanSchool Air.

  1. Log in to Clever as a District Admin.
  2. Open the Clever App Library.
  3. Search for LanSchool Air.
  4. Select Request application.
  5. After the request is approved, configure the data sharing rules.
  6. Select Accept with recommended sharing and select Continue.
  7. Confirm that the appropriate schools and roster information are being shared with LanSchool Air.

The initial Clever data sync can take up to two hours.

After the initial sync, changes made to class rosters in your SIS are synchronized to Clever according to your Clever Secure Sync schedule. Clever roster changes are then synchronized to LanSchool Air nightly. 

IdeaTip: If your organization does not want every Clever class, school, term, or semester imported into LanSchool Air, your Clever District Admin can adjust the Clever sharing rules. More information is available here: https://support.clever.com/s/articles/204059586 

Enable Clever Rostering in LanSchool Air

After Clever data sharing has been configured:

  1. Sign in to LanSchool Air as a Site Admin.
  2. Go to LanSchool Air Settings > Setup.
  3. Under Classroom Management, find Clever.

  4. Click Enable.
  5. Review the confirmation message and click Sync.



  6. If prompted, sign in to Clever.
  7. Search for your school or organization and complete the Clever authentication process.
  8. Return to LanSchool Air and allow the roster synchronization to complete.

After Clever is enabled, teachers will automatically see their Clever classes in My Classes.

Manage Clever Classes

Clever classes are managed through your Student Information System (SIS) and Clever.

Teachers cannot edit or delete Clever-imported classes or manually change the students in those classes from within LanSchool Air.

To change a Clever class roster:

  1. Make the change in your SIS.
  2. Allow the SIS data to synchronize to Clever.
  3. Allow Clever to synchronize the updated roster to LanSchool Air.

Sync Clever Rosters Manually

Clever rosters normally synchronize with LanSchool Air automatically every night.

If you need to update the rosters before the next scheduled synchronization, a Site Admin can manually start a full Clever sync.

  1. Sign in to LanSchool Air as a Site Admin.
  2. Go to LanSchool Air Settings > Setup.
  3. Find the Clever tile under Classroom Management.
  4. Click the Refresh icon.

The manual sync retrieves the current roster information available from Clever.

Verify a Teacher's Clever Classes

After Clever has synchronized:

  1. Sign in to LanSchool Air as a Site Admin.
  2. Go to Admin Settings > People.
  3. Find and select the teacher.
  4. Select Show Classes.

This allows the Site Admin to verify which Clever classes are associated with the teacher.

Troubleshoot Missing Classes or Students

A Clever class is not showing in LanSchool Air

Check the following:

  1. Confirm that the class is being shared with LanSchool Air in Clever.
  2. Confirm that the class belongs to a school included in the Clever sharing rules.
  3. Confirm that the teacher has an active LanSchool Air account.
  4. Wait for the Clever-to-LanSchool Air synchronization to complete.
  5. If necessary, perform a manual Clever sync from Settings > Setup.

A student is missing from a Clever class

Check the student's roster information in the SIS and Clever.

For Chromebook students, verify that the student's Google Workspace email address is populated in Clever's email field.

For Windows and macOS students, verify that the student's local device login name is populated in Clever's credentials.district_username field.

Also confirm that the student is included in the correct Clever class and that the class is being shared with LanSchool Air.

A student is in the roster but the device is not appearing

Clever provides the roster information, but the LanSchool Air student client must also be installed and the device must be provisioned.

See the LanSchool Air Setup Guide for information about deploying and provisioning student devices.

My Google Classroom classes disappeared

This is expected if Clever was enabled.

LanSchool Air supports only one classroom rostering integration at a time. Enabling Clever disables Google Classroom rostering, and classes previously imported from Google Classroom are removed from LanSchool Air.

The classes are not deleted from Google Classroom.

Frequently Asked Questions

Can I use Clever and Google Classroom for rostering at the same time?

No. LanSchool Air supports only one classroom rostering integration at a time. If Clever is enabled, Google Classroom rostering is disabled.

Can I transition from one SIS to another without affecting my Clever sync?

Yes. Transitioning from one Student Information System (SIS) to another does not affect your existing Clever synchronization as long as the student and teacher data remains the same in the new SIS.

To help prevent roster or account-matching issues during an SIS transition, make sure the new SIS continues to provide the same student and teacher information to Clever.

Can teachers manually edit Clever classes?

No. Clever-imported classes and their student rosters are managed through the SIS and Clever. Teachers cannot modify these classes from within LanSchool Air.

Can teachers who do not have Clever classes view students?

Yes. Teachers who do not have classes imported from Clever can still be given access to students in LanSchool Air.

There are two options:

  • Add the teacher as a co-teacher: A teacher who does not have a Clever class can be added as a co-teacher to an existing teacher's class. The co-teacher will then be able to access the students in that class. See Using Co-Teaching.
  • Create a class manually: A Site Admin or teacher can manually create a class and add the appropriate students. This is useful for teachers who need to work with students who are not part of one of their Clever-rostered classes. See Creating and Managing Class Roster Manually.
This allows teachers such as special education teachers, interventionists, substitutes, instructional coaches, or other staff members to work with students even when they do not have their own Clever-rostered classes.

How often does Clever sync with LanSchool Air?

Clever roster updates are synchronized with LanSchool Air nightly.

Can I manually sync Clever?

Yes. A Site Admin can go to Settings > Setup and select the Refresh icon on the Clever tile to start a full synchronization.

Can I choose which Clever classes are imported?

Yes. Clever sharing rules determine which schools, classes, and other roster information is shared with LanSchool Air. A Clever District Admin manages these sharing rules.

Does Clever authenticate teachers into LanSchool Air?

No. Clever is used for class rostering, not teacher authentication. Teachers must have active LanSchool Air accounts and use their available LanSchool Air sign-in method.

Can Clever be used with Windows and Mac students?

Yes. Clever rostering can be used with Windows and macOS students. The student's Clever credentials.district_username value must match the local device login name.

Can Clever be used with Chromebook students?

Yes. For Chromebook students, the student's Google Workspace email address must be populated in Clever's email field so LanSchool Air can match the student to the Chromebook.

Why aren't my Clever classes showing in LanSchool Air?

Verify that:

  • Clever data sharing with LanSchool Air has been configured.
  • The school and class are included in the Clever sharing rules.
  • The teacher has an active LanSchool Air account.
  • The Clever synchronization has completed.
  • The teacher is assigned to the class in the SIS/Clever.

If necessary, a Site Admin can manually refresh the Clever integration from Settings > Setup.

What happens if a teacher becomes a school administrator and is no longer rostered as a teacher in Clever?

If a teacher changes roles in your SIS or Clever—for example, from Teacher to Staff or Principal—their Clever classes may no longer be included in the Clever roster data shared with LanSchool Air.

If the classes are no longer included in the Clever sync, the classes will no longer be maintained as part of that instructor's Clever roster. To determine which classes are currently being shared with LanSchool Air, a Site Admin can go to Settings > People, find the instructor, and select Show Classes.

School administrators who need to monitor students but do not have their own Clever-rostered classes have two options:
  1. Add the administrator as a co-teacher: Add the administrator to an existing class as a co-teacher. The administrator can then view and manage the students in that class. Co-teaching is specifically supported for administrators and other staff who need to monitor a teacher's students.
  2. Create a class manually: The administrator can create a manual class and add the specific students they need to monitor. Manual classes can contain up to 100 students.
Alert
Important: Being associated with a school or campus in Clever does not automatically give an instructor access to all students at that school in LanSchool Air. The administrator must have students available through a class roster, be added as a co-teacher, or use a manually created class.