Prepare LanSchool Air for a New School Year

Prepare LanSchool Air for a New School Year

Overview

Use this checklist to prepare LanSchool Air for a new school year or semester.

Site Admins should review student devices, instructor accounts, class rosters, student provisioning, and Active Hours before teachers begin using LanSchool Air.

Before You Begin

Before making changes, determine how your organization manages class rosters:

  • Manually created classes: Teachers manage the class roster directly in LanSchool Air.
  • Imported classes: Class rosters are synchronized from an external roster source such as Clever, ClassLink, Google Classroom, or CSV.

Imported classes cannot be managed the same way as manually created classes. For example, imported class rosters cannot normally be edited directly in LanSchool Air.

Step 1: Remove Students Who No Longer Need Access

At the end of the school year, student devices may no longer belong to students in your organization. Site Admins can remove all registered students at once instead of removing them individually.

Remove all students

  1. Log in to LanSchool Air as a Site Admin.
  2. Open the navigation menu.
  3. Select Settings > Students.
  4. Select Clean Up.
  5. Select Remove All Students.
  6. Type REMOVE.
  7. Select Remove.



What happens when you remove all students?

Removing all students:

  • Removes the registered student devices from your organization.
  • Removes students from manually created classes.
  • Does not modify imported class rosters.
  • Does not permanently uninstall the LanSchool Air Student application from student devices.

Student devices that still have the LanSchool Air Student agent installed can be provisioned again when they reconnect, as long as the provisioning window is open.

AlertImportant: If you use manually created classes, teachers will need to add the returning students to those classes again after the students are re-provisioned.

Step 2: Open the Student Provisioning Window

The provisioning window controls whether student devices can be added or re-added to your LanSchool Air organization.

Before students return, verify that the provisioning window is open.

  1. Log in to LanSchool Air as a Site Admin.
  2. Go to Settings > Provisioning.
  3. Verify that the provisioning window is Open.
  4. If necessary, extend or remove the provisioning end date.


If the provisioning window is closed, student devices will not be able to provision to the organization.

Windows and Mac student devices

If the LanSchool Air Student agent was mass deployed to student devices, the devices can automatically provision again when they are online and a user logs in, provided the provisioning window is open.

If a student device was installed using the Add Devices option from a manually created class, the teacher may need to generate a new installation link and reinstall the student client.

Chromebook student devices

Verify that:

  • Student accounts are in the correct Google Admin Organization Units.
  • The LanSchool Air Student application is configured to be force-installed.
  • The required LanSchool Air extension is configured to be force-installed.

See Mass Deploying LanSchool Air for Chromebook Student for deployment requirements.

Step 3: Verify Student Devices Are Provisioning

After students return, verify that student devices are appearing in Settings > Students.

If a student device is missing:

  1. Confirm that the provisioning window is open.
  2. Confirm that the student device has the LanSchool Air Student application installed.
  3. Have the student log in to the device again.
  4. Verify that the device appears in Settings > Students.
  5. If the device still does not appear, review Troubleshooting Offline Students.

A student device must be registered with LanSchool Air before it can be added to a manually created class.

Step 4: Update Class Rosters

Imported classes

If your organization uses an imported roster system, do not manually recreate the classes in LanSchool Air.

Imported classes continue to synchronize with the configured roster source. Changes to students, teachers, or classes should be made in the source system when applicable.

For example:

  • Clever classes are managed through Clever.
  • Google Classroom classes are managed through Google Classroom.
  • ClassLink classes are managed through ClassLink.
  • CSV-imported classes are managed by the Site Admin through the CSV import process.

Manually created classes

Manually created classes do not automatically update from a roster system.

Teachers should review each manually created class and add or remove students as needed.

To add students:

  1. Open the manually created class.
  2. Select Students.
  3. Select Add Student Devices.
  4. Search for the student or device.
  5. Select the student.
  6. Select Finish Adding.

A student device must already be registered with LanSchool Air before it can be added to a manually created class.

AlertImportant: If you removed all students during the end-of-year cleanup, manually created class rosters must be rebuilt for the new school year.

Step 5: Review Instructor Accounts

Site Admins should review instructor accounts before the new school year.

Remove instructors who no longer need access and verify that current instructors have the correct role.

To manage instructor and Site Admin accounts, see Manage Instructor and Site Admin Accounts.

If your organization uses Microsoft Entra ID

If LanSchool Air is integrated with Microsoft Entra ID for SSO and user provisioning, instructor accounts can be automatically created, enabled, disabled, or removed based on the Entra ID configuration.

Verify that:

  • New instructors are assigned to the LanSchool Air application in Entra ID.
  • Instructors who should have access are active.
  • Instructors who should no longer have access are removed or unassigned as appropriate.
  • Teachers know to sign in using their Entra ID credentials when Entra SSO is configured.

AlertImportant: Users provisioned through Entra ID do not need a separate LanSchool Air email invitation to activate their accounts.

Step 6: Review Active Hours

Review Active Hours before the new school year begins.

Active Hours control when teachers can start and run classes.

  1. Log in as a Site Admin.
  2. Go to Settings > General.
  3. Review the existing Active Hours.
  4. Select the three-dot menu next to an Active Hours schedule.
  5. Select Edit.
  6. Verify the:
    • Time zone
    • Start time
    • Stop time
    • Start date
    • End date
    • Excluded dates, if applicable

You can update an existing Active Hours schedule or create a new one.

AlertImportant: Active Hours can automatically dismiss classes that are still active when the Active Hours period ends. Make sure the schedule is configured for the new school year.

For more information, see Configure Active Hours.

Step 7: Review Organizational Settings

Site Admins should review the organization's settings before the new school year begins. These settings can affect all instructors, students, and classes in the organization.

Go to Settings > General and review the following settings:

  1. Prevent teachers from adding new student devices
  2. Disable chat for the entire organization
  3. Require students to opt in to monitoring before joining class
  4. Disable manual class creation
  5. Prevent instructors from using the Share Screen feature

AlertImportant: These are organization-wide settings. Changes can affect all instructors and students in the organization. Review the settings carefully before making changes.

Step 8: Review IP Range Constraints

Site Admins should review IP Range Constraints before the new school year begins.

IP Range Constraints can prevent access to student devices when the student device is outside specified IP address ranges.

Review the configured IP address ranges and confirm that they still match your organization's network configuration.

Important IP address requirements

  • LanSchool Air supports public IPv4 addresses only.
  • Verify that all IP address ranges used by students are current.
  • Remove IP ranges that are no longer used by your organization.
  • Add any new public IPv4 address ranges required for the new school year.
  • Consider locations where instructors may need to access student devices, such as school buildings or approved remote locations.

If an student is outside a configured IP address range, access to student devices may be restricted.

Before the first day of school, test access from each network where students are expected to use LanSchool Air.

For more information, see Configure IP Range Constraints.

Step 9: Review Class Settings

Before teachers begin using their classes, review any settings that are important to your organization.

For manually created and imported classes, teachers can review settings such as:

Protect Web Limiting Lists

If your organization uses Web Limiting lists, be careful when deleting classes.

Web Limiting lists associated with a deleted class cannot be recovered. This applies to both manually created and imported classes.

If you need to preserve a Web Limiting list from year to year, consider maintaining it in a manually created class rather than relying on a class that may be removed by an external roster synchronization.

Step 10: Test LanSchool Air Before the First Day

Before teachers begin using LanSchool Air, test at least one student device for each device type used by your organization.

Verify that:

  • The student device is registered in LanSchool Air.
  • The student appears in the appropriate class.
  • The student screen is visible.
  • Classroom management features work as expected.
  • Web Limiting and App Limiting work if your organization uses them.
  • Teachers can sign in successfully.
  • SSO works if your organization uses Microsoft Entra ID.
  • Active Hours are configured correctly.

Testing before the first day gives Site Admins an opportunity to identify provisioning, roster, account, or network issues before they affect classroom instruction.

Resources and Training

Use the following resources to help teachers and Site Admins prepare for the new school year.

Schedule Teacher Training

If you would like to schedule teacher training for LanSchool Air, contact Sales to discuss available training options.

Access LanSchool Air Resources

To access tutorials, technical support, training videos, and additional resources:

  1. Log in to LanSchool Air.
  2. Select Help Center in the top-right corner.
  3. Select the appropriate option:
    • Tutorials — Access in-app tutorials for learning how to use LanSchool Air.
    • Technical Support — Contact LanSchool Air Technical Support for technical assistance.
    • More Resources — Access training videos and additional LanSchool Air resources.

Visit the Knowledge Base

For guides about using LanSchool Air features, troubleshooting information, FAQs, and additional product information, visit the LanSchool Air Knowledge Base.

Frequently Asked Questions

Do I need to remove all students at the end of every school year?

No. Removing all students is an optional cleanup step that can help remove students who no longer need access and prepare the organization for the new school year.

If you remove all students, student devices with the LanSchool Air Student agent can be provisioned again when they reconnect, provided the provisioning window is open.

Will removing all students delete my classes?

Removing all students removes students from manually created classes, but it does not modify imported class rosters. Imported classes continue to synchronize with their roster source.

Will my imported classes be deleted when I remove all students?

No. Imported classes are not modified by the Remove All Students cleanup process. They continue to synchronize with their configured roster source.

Will my manually created classes keep their students?

No. If you use Remove All Students, students are removed from manually created classes. Teachers will need to add the returning students to those classes again.

Do I need to reinstall LanSchool Air on every student computer?

Not necessarily.

Student devices that were mass deployed can generally provision again when they reconnect, as long as the provisioning window is open. Devices that were individually installed using an Add Devices link may need to be reinstalled using a new installation link.

Why is a returning student not appearing in my class?

First verify that the student's device is registered in Settings > Students.

If the student is not registered:

  1. Verify the provisioning window is open.
  2. Verify the LanSchool Air Student application is installed.
  3. Have the student log in again.
  4. Verify the device appears in the Students list.

If the student is registered but does not appear in a manually created class, the teacher must add the student to the class.

For imported classes, verify that the student is included in the external roster source and that the roster synchronization is working.

Why can't I edit the students in my imported class?

Imported class rosters are controlled by the external roster source and generally cannot be edited directly in LanSchool Air.

Make the roster change in the appropriate source system or have the Site Admin manage the import, depending on the roster integration being used.

What happens if the provisioning window is closed?

New or returning student devices cannot provision to the organization while the provisioning window is closed.

Open the provisioning window under Settings > Provisioning, then have the student log in to the device again.

What should I check if students are still offline after the new school year starts?

Verify:

  1. The student appears in Settings > Students.
  2. The provisioning window is open.
  3. The student device has the LanSchool Air Student application installed.
  4. The device is connected to the internet.
  5. Required network and firewall settings are configured.
  6. Chromebook students have the required application, extension, and Google Admin settings.
  7. Your organization has available student licenses.

See Troubleshoot Offline Students for additional troubleshooting steps.

Do I need to create new Active Hours every school year?

No. You can update an existing Active Hours schedule with the new school year's dates and times. You can also create a new schedule if your organization needs a different schedule.

What happens if I forget to update Active Hours?

If Active Hours still contain the previous school year's dates or times, teachers may not be able to start classes during the expected times. Review the Active Hours schedule before the first day of the new school year.

Do I need to manually add instructors who use Microsoft Entra ID?

If your organization uses LanSchool Air's Microsoft Entra ID integration for user provisioning, instructors assigned to the LanSchool Air application can be provisioned automatically. Verify the appropriate users and groups are assigned in Entra ID.

What should I test before the first day of school?

Test at least one student device and teacher account before classes begin. Verify student provisioning, class rosters, student screen visibility, teacher login, classroom controls, and Active Hours.

How can I schedule teacher training for LanSchool Air?

If you would like to schedule teacher training, contact Sales to discuss available training options.

Where can I find LanSchool Air tutorials?

Log in to LanSchool Air and select Help Center in the top-right corner. Then select Tutorials to access the in-app tutorials.

How do I contact LanSchool Air Technical Support?

Log in to LanSchool Air and select Help Center in the top-right corner. Then select Technical Support.

Where can I find LanSchool Air training videos?

Log in to LanSchool Air and select Help Center in the top-right corner. Then select More Resources to access training videos and additional resources.

Where can I find guides for using LanSchool Air?

Visit the LanSchool Air Knowledge Base for guides, FAQs, troubleshooting information, and instructions for using LanSchool Air features.