Managing Instructors and Site Admin Accounts
When your LanSchool Air organization is first created, it contains a single user account. This account is assigned the Site Admin role. One of the primary tasks of the Site Admin is to invite other users to use LanSchool Air. These users can be Instructors or even other Site Admins.
- As a Site Admin, login to LanSchool Air using your email address and the password that you set during the initial setup. If your organization was created by Lenovo Software on your behalf, use the temporary password provided to you.
Once logged in, open the left navigation menu and select Settings.
- Click on the People tab and select Add People.
There two ways to add people. Select one of the methods listed below.
Sending Direct Invites
Enter the email addresses of other users you wish to invite to LanSchool Air (separated by a comma, space or semicolon).
Select the default role for the invitees, Instructor or Site Admin.
Click Send to send an email to the user containing a link to create their own LanSchool Air account that is part of your organization. A user with the Site Admin role can add/remove users, manage provisioned devices, modify Active Hours, and IP Access Filter settings. A Site Admin can also create classes, start classes, and manage student devices just like an instructor
Add Users in Bulk (CSV file)
You can add multiple users by uploading a properly formatted CSV file.
On the Add People page, select CSV Import.
Select the Download Template to download the CSV template to help you get started.
The CSV file must contain the headers that are in the provided template.
Once you have added the instructor names and email addresses to the template and saved, click Upload File.
Select the default role for the invitees, Instructor or Site Admin.
Choose the correct CSV file and select Send.
Teachers that have not yet been invited will receive an email invite and will appear as Pending under the INVITED tab.
Re-Sending an Expired or Pending Invitation
To check whether an instructor or another site admin has accepted an invitation, log in to LanSchool Air as a site admin and navigate to Settings>People. Users who have accepted invitations are listed under REGISTERED . Pending or expired invitations can be found under INVITED .
If an account is not activated within 30 days, a site admin must send a new activation link. Instructors must contact a site admin to ask for a new invitation.
Select the menu to the right of the user, and select either RESEND INVITE or CANCEL INVITE.
If you sent the invites using a CSV file, re-uploading the CSV file will resend the email invites to the pending or expired users and will ignore the accounts already created.
Filtering User Accounts
To make finding Site Admin or Instructor accounts easier, Site Admins can set a filter that will show either only Site Admin or Instructor accounts. If Azure AD was used to add accounts, you can filter by account type, LanSchool Air or Azure AD.
Site Admins can set the filter in Settings>>People. Click on Filter, choose either the Role or Type and select Apply.
Editing User Accounts
If changes need to be made to an instructor or site admin account, a Site Admin can make these changes in Settings>>People. Click on the 3 dot menu next to the user account and select Edit to edit the account.
Site Admins can Edit:
- Change a user's first and last name
- Disable the account without deleting it
- Request a password reset, this will send a password reset email to that user
- Change the access type from Instructor to Site Admin
Site Admins cannot edit Azure AD accounts
Viewing Instructor Class Roster
Site admins can view instructors' class rosters, where the rosters are originating from i.e. Clever, Google Classroom, if the class is visible to the instructor and view students in the class.
- In LanSchool Air, go to Settings>>People.
- Click on the 3 dot menu next to the user account and select Show Classes to view the classes.
- Click on the number next to a class to view the students in that class.
Importing Class Rosters from CSV Files
Overview CSV Import offers an an alternative solution for classroom roster management within LanSchool Air. It allows for Site Admins to import data from CSV files to populate LanSchool Air with class rosters on behalf of teachers. Currently, site ...
Logging in to LanSchool Air with a Google Account
Before you can login to LanSchool Air, your organization's LanSchool Site Admin will need to add your email address to the organization as an instructor. You will receive an email invitation with an activation link to create your account. See Adding ...
Managing Instructor Profile Settings
Overview Instructors may want to change their name or the display name that the student sees in LanSchool Air. This can be done using the Edit Profile option. User can also manage their LanSchool Air password and their communication preferences. Edit ...
Overview Instructors can add other instructors to a class to be able to monitor and manage the class together. A co-teacher could be a classroom aid, a substitute, or an administrator. Co-teaching allows multiple instructors to all engage with the ...
Preventing Teachers from Adding New Student Devices
Overview By default, instructors are able to add new student devices to their class and organization using a uniquely generated URL. See Installing LanSchool Air Windows Student or Installing LanSchool Air for Mac Student for details on how to use ...
Viewing Student Client Status
Overview If a student device is appearing as offline, check the status of LanSchool Air client installed on the student's device to make sure it's provisioned and connected. To see the current status of the student client, open the LanSchool Air chat ...
Using Web Limiting
Overview To block troublesome or distracting websites or limit students to a select few websites pertinent to the class, use the Web Limiting feature in LanSchool Air. There is currently no limit on the number of URLs that can be added to the block ...
Mass Deploying LanSchool Air for Chromebook Student
This guide walks site administrators through the process of deploying the LanSchool Air app to students using Chromebooks and getting LanSchool Air ready for instructors to use. For information on installing the LanSchool Air app to Windows or Mac ...
Controlling Student Browser Tabs
Overview Controlling browser tabs is currently supported for students using Chromebooks. Students on Windows or macOS devices will only display the most recently viewed website. In List View and Student Details, you have added controls over tabs on a ...
Using Blank Screen
Overview LanSchool Air's customizable Blank Screen feature enables you to push a Blank Screen to your students' computers. When you enable Blank Screen, students are not able to view or listen to anything on their device until the Blank Screen is ...
Generating Audit Reports
Overview Audit reports detailing changes made to the LanSchool Air environment are available to LanSchool Air Site Admins. These reports track who made the changes and when. Accessing Audit Reports LanSchool Air Site Admins can access audit reports. ...
Importing Class Rosters from ClassLink
Overview LanSchool Air supports using ClassLink as a source for class rosters. With ClassLink integration, instructors will not need to manually create classes and manually add students to their class rosters. Instructors can still create their own ...
Deploying LanSchool Air Using Jamf Pro
Overview The LanSchool Air for MacOS agent supports a few different deployment methods. See Mass Deploying LanSchool Air for Mac Student for more detailed instructions. Please note that our support team can only provide limited assistance with ...
Disabling Fast User Switching
Overview LanSchool Air does not support Windows Fast User Switching feature. The student client will not function properly when the computer is switched to a second user account. It is recommended to disable Fast User Switching in order for the ...
Configuring Idle Timeout
Overview By default, instructors will be automatically logged out of LanSchool Air after they have been idle for 2 hours. Site Admin users can configure the idle timeout settings to increase the amount of time instructors can remain idle before being ...